                    ┌──────────────────────────────┐
                    │    >>> PHONE-PRO v2.11 <<<   │
                    └──────────────────────────────┘

     MAIN MENU COMMANDS
     ==================

           Key       Command       Result
           ----      --------      -----------------------------
           PF1        HELP         Displays this help text
           PF2        EDIT         Edit the card on the screen now
           PF3        ADD          Add a new card to the file
           PF4        DELETE       Delete the card on the screen now
           PF5        DOS          Suspends PHONE-PRO while you run
                                       some DOS commands
           PF6        FIND         Find a card from the file by name
           PF7        PACK         Re-sort and pack your data file
           PF8        CALL         Call the person shown on the screen
           PF9        PRINT        Print your personal phone directory
           PF10       EXIT         Ends the program after an 'Are you sure?'
           SF10       QUICK EXIT   Shift-F10 exits immediately
           TAB        SPEED        Locate a name using as few keystrokes
                        SEARCH        as possible.

     GENERAL INFORMATION
     ===================

     PHONE-PRO keeps track of your personal "little black book" for you.
     Think of each person's entry as an index card in a box.  On each
     card you enter the person's name, address, up to 4 alternate phone
     numbers, and 7 lines of notes about that person (or company).  You
     can print the information out and use it to make a pocket-sized
     personal phone directory, or you can use it as an electronic lookup
     system.

     You may use your PGUP and PGDN keys to scroll through the cards in
     your data file, starting from the first entry.  When you reach the
     end of the file, it will automatically wrap-around to the top. The
     HOME key will always take you to the very first entry in the file.
     END will automatically page through the file for you as you watch.

     To find a specific name, use PF6 (Find) or TAB (Speed Search).





     FIELD DESCRIPTIONS
     ==================

     Each piece of information on the card is called a field.  The
     fields are:

     LNAME/FNAME  The person or company's name.
     C/O          An extra "name" line, comes in handy for businesses.
     ADDR 1,      The person or company's mailing address, including
     ADDR 2,      ZIP code.  You have 2 lines of street address space.
     CITY, ST,
     ZIP
     PHONE        Each card contains 4 lines for phone numbers.  Put the
                  number itself on the left, and enter a 10-letter de-
                  scription in the parenthesis next to each number (ie,
                  home, work, car, beeper).
     NOTES        Each card has 7 lines of note space.  Here you can put
                  any information that is noteworthy for that individual
                  such as a birthday, anniversary, work address, etc.



                            ╔══════════════════════════════════════╗
                            ║ L Name: Blauman                      ║
  An example of a           ║ F Name: Joe                          ║
  filled-in card            ║    c/o  High Voltage Enterprises     ║
  might look like this:     ║ Addr 1: 174 E. Main Street #300      ║
                            ║ Addr 2:                              ║
                            ║   City: Germantown          ST: MD   ║
                            ║    ZIP: 20874                        ║
                            ╟──────────────────────────────────────╢
                            ║  Phone: 868-0450        (office    ) ║
                            ║         385-1427        (home      ) ║
                            ║         668-0405        (beeper    ) ║
                            ║                         (          ) ║
                            ╟──────────────────────────────────────╢
                            ║  Notes: Electrician                  ║
                            ║         Use Home number after 6pm    ║
                            ║         To use beeper --             ║
                            ║            Call number, hear tone,   ║
                            ║            dial your number + '#'    ║
                            ║            and hang up.              ║
                            ║                                      ║
                            ╚══════════════════════════════════════╝

     FINDING A CARD IN THE DATABASE
     ==============================

     To locate a particular person in the card database, press PF6
     (Find), and enter a search key in the space given.  The key can be
     any combination of letters, digits, spaces, etc. that appears
     somewhere in the card you are seeking.  Then press ENTER for a
     Key Search or CTRL-ENTER for a General Search.

     General Search will locate your search key anywhere in the name or
     notes section of a card.  Upper and lower case letters are the
     same for purposes of the search.  For example, a key of 'aut' will
     match each of the following entries:

           L NAME          F NAME        NOTES
          ------------   -----------    ----------------
          McNauten         Frank
          Auto World
          Smith            Joe           works for Port Authority

     PPRO will scan through the file in order.  Each time a matching
     card is found, PPRO will display the card and ask 'Is this it?'
     Answer 'Y' to stop the search, 'N' to keep looking.  When the end
     of the file is reached, PPRO will report 'No matching entries
     found.'

     Key Search is a fast through the database index, instead of a
     full scan of the data file.  To use Key Search, enter the first
     few letters of the Last Name you want to find, and hit ENTER.
     PPRO will display each matching card in order and ask 'Is this
     it?', just like a General Search.

     Key Search is fast because it is less flexible than General
     Search.  Your search key must be the first few letters (up to 15)
     of the Last Name of the person you want.  Upper and lower case are
     not important, but placement is.  A search key of 'donald' will
     match Donaldson but not MacDonald, where General Search would
     locate both (and possibly others as well).








     SPEED SEARCH
     ============

     PPRO also provides a Speed Search for finding names in the
     shortest possible time.

     Press TAB to start Speed Search, then start typing the last name
     of the person you are looking for.  Each time you type a letter,
     PPRO finds the first record in the file matching what you have
     typed so far.  When the name you want appears, stop typing and
     press the function key for the PPRO command you want to use, or
     press ENTER.

     If you have multiple cards with the same last name, you can press
     TAB and start filling the first name.  BACKTAB or backspacing
     will take you back to the last name if you need to try again.

     If there is no key matching your latest Speed Search letter, it
     will be ignored.  For example, if you have records starting with
     'Smi' but not 'Smy', PPRO will blip and reject the 'y' during a
     Speed Search.


     ADDING OR EDITING CARDS
     =======================

     When you select ADD (PF3) or EDIT (PF2), a highlighted block
     appears in the NAME space on the card.  The block represents the
     length of that field on the card.  You can use the following keys
     to edit your card:

       INSERT       Toggles Insert mode
       DELETE       Deletes one character under the cursor
       <- / ->      Moves the cursor left/right 1 space
       HOME         Moves the cursor to the beginning of the line
       END          Moves the cursor to the end of the line
       CTRL <-      Moves the cursor 5 spaces left
       CTRL ->      Moves the cursor 5 spaces right
       ESCAPE       Cancel changes to this line (if you really mess up)
                      provided you haven't left the line yet

     Use the up and down cursor keys to move from field to field.  When
     you are finished, press PF10 to save the new information, or PF2 to
     cancel all changes.  PF9 will save the new card, then let you add
     another immediately.

     PLACING A PHONE CALL
     ====================

     PHONE-PRO can use your Hayes-compatible modem to dial the telephone
     on your command.  To call the person shown on the screen, press PF8
     (CALL).  A small window will pop up on the bottom of the screen
     showing that person's first phone number.  Select the number you
     want by using the up and down arrow keys to rotate between the 4
     numbers in the card.  When the number you want is in the dialing
     window, press RETURN.  PHONE-PRO can detect a busy signal from your
     modem and will redial every 15 seconds until you press a key.

     If you want to dial a number that is not in the card, press PF1
     for Manual dialing, type in the phone number, and press RETURN.

     NOTE: PHONE-PRO is initially configured to use COM1 for dialing.
     If you always expect to use COM2, use PPROINST to change the default
     setting.

     Before dialing, you may edit the phone number using the normal set
     of editing keys.  The changes will NOT be permanent.  This allows you
     to add an area code or other prefix if you are out of town.

     EXTENDED DIALING CODES
     ======================

     Like many terminal programs, Phone-Pro supports extended codes for
     long distance services, dialing with Centrex, etc.  Each code may
     contain up to 16 characters.  The code may include digits, modem
     command letters, and other dialing codes if need be.  All of the
     following are valid codes:

             950-0554      (Dials a local number)
             a,,,,144064   (Output code 'a', pause 8 seconds,
                            then dial in 144064)
             8002220550,T  (Dial an 800 number, pause 2 seconds,
                            then switch to Tone dialing)

     An extended dialing code can be placed anywhere in the phone
     number you wish to dial.  There is no limit (other than the limit
     of 16 characters each) to the number of codes you can "chain"
     together to create longer sequences.

     The codes are set and modified using the PPROINST program.  Their
     current values are displayed in the right-hand window when you
     enter DIAL mode.
     PRINTING
     ========

     PPRO does not print your phone directory; the companion program
     PPRT is the printing module.  When you press PF9 (Print), PPRO
     calls DOS to run the printing program.  In order to do this, the
     file COMMAND.COM must be available in the place identified by the
     environment string COMSPEC.

     PPRT has 6 menu options.  FULL DIRECTORY PRINT prints a phone book
     containing at least one page per letter of the alphabet, even if
     you have no cards to put on it.  ABBREVIATED PRINT skips over any
     letter that would be a blank page (no entries).  SELECTIVE PRINT
     allows you to reprint any section of your book (just 'J', for exam-
     ple) for convenient updates.  DATE-SENSITIVE PRINT prints only cards
     that have been modified since a date you specify (by default, the
     date of your last print operation).  KEY SEARCH AND PRINT will only
     print cards that contain a search key you specify (such as 'XMAS'
     for automated Christmas card labels).  CHANGE PRINT OPTIONS allows
     you to customize the output of PPRT to fit the book size or labels
     you like to use.

     Press ESCape at the PPRT menu to return to PPRO.
     RUNNING DOS COMMANDS
     ====================

     When you press PF5 (DOS), PHONE-PRO will suspend itself and load
     an extra copy of the DOS command processor.  You may perform any
     DOS functions you wish, but be careful not to load or remove any
     resident programs (including PRINT.COM).

     When you've finished with DOS, type EXIT to return to PHONE-PRO.


     PACKING THE DATABASE
     ====================

     PPRO uses an indexed access method to keep track of where your data
     is in the file.  When you delete a card, its alloted data space is
     marked available, but the data is still there.  The PF7 (PACK) option
     sorts and rewrites your data file, so that any unused data space
     is recovered.  There is no need to run PACK very often, but you
     can reduce the size of your data file and speed up searches by running
     PACK regularly.

                       >>> END OF HELP TEXT <<<
